Criminal Record (Basic, Scotland)

What is possible with a Criminal Record (Basic, Scotland) check?

The Criminal Record (Basic, Scotland) check searches the Police National Computer and discloses all convictions which are not spent under the Rehabilitation of Offenders Act. It discloses all such convictions, or states that there are none.

Only one criminal record check per order is allowed.


Supporting Documents

To process a Basic Disclosure Check we need proof of identity documents for the candidate. The requirement is proof of identity and proof of address. The same document type can’t be used for both. For example, if Driving Licence is used for Proof of Identity, it can’t be used for proof of address.

If this is a candidate entry, then the candidate will upload the documents themselves when they log in to the system and complete the form.

However, if the check is ordered by a client entry then you have to specify which documents are being provided for each type as well as uploading the documents required. You can use the attachment endpoint to upload the document to the order, once the order has been created. The acceptable documents are available from the value sets endpoint.


Structure of the check

The check name for Criminal Record (Basic, Scotland) is UKCriminalRecordBasicScotland.

For candidate entry orders, a maximum of one Criminal Record check per order is allowed, thus the quantity field isn’t required.

For client entry orders, the following fields are required in the candidate section:

  • PersonalInfo
    • DateOfBirth
    • CountryOfBirth
    • TownOfBirth
    • VisaNationality (mandatory if Visa is selected as proof of identity)
    • BirthCertificateCountry (mandatory if birth certificate is selected as proof of identity)
    • EUNationalIdCardCountry (mandatory if EU ID card is selected as proof of identity)
    • MotherMaidenName
  • Identity
    • PassportDocument (mandatory if passport is selected as proof of identity)
    • NationalInsuranceNumberDocument (mandatory if NI is selected as proof of identity)
    • DrivingDocument (mandatory if driving licence is selected as proof of identity)
  • AddressList

Criminal Record (Basic, Scotland) check fields

Field Name UI Label Description Type Min Max Mandatory Value Set
HasUnspentConvictions Does the candidate have any unspent convictions? An indication if the candidate has unspent convictions Boolean Yes
HasUnspentConvictions Does the candidate have any unspent convictions? An indication if the candidate has unspent convictions Boolean Yes
ProofOfIdentity Proof of Identity Object Yes
ProofOfIdentity.IdentityProofDocuments Values indicating which documents are being used as proof of identity String Array Yes proofofidentity
ProofOfResidentialAddress Proof of Residential Address Object Yes
ProofOfResidentialAddress.AddressProofDocuments Documents which the applicant has supplied as proof of their address String array Yes proofofresidentialaddress
PayslipDate Payslip Date The date of the payslip String (date) Yes, if payslip is selected as proof of address

Client entry order

A typical example of a client entry order for a Criminal Record (Basic, Scotland) check.

Request

                
"Checks": [
  {
    "HasUnspentConvictions": false,
    "ProofOfIdentity": {
      "IdentityProofDocuments": [ "Passport" ]
    },
    "ProofOfResidentialAddress": {
      "AddressProofDocuments": [ "Water" ]
    },
    "CheckCriminalApplicantConsentDate": "2017-09-01",
    "CheckType": "UKCriminalRecordBasicScotland"
  }
]

Response

                
"Checks": [
  {
    "HasUnspentConvictions": false,
    "ProofOfIdentity": {
      "IdentityProofDocuments": [ "Passport" ] 
    },
    "ProofOfResidentialAddress": {
      "PayslipDate": null,
      "AddressProofDocuments": [ "Water" ]
    },
    "CheckCriminalApplicantConsentDate": "2017-09-01",
    "CheckCriminalDisclosureApplicationNumber": "",
    "CheckCriminalCaseNumber": "",
    "CheckCriminalCertificateNumber": null,
    "CheckType": "UKCriminalRecordBasicScotland",
    "CheckState": {
      "StateDescription": "Information required - Proof of identity and proof of address"
    },
    "Id": "10001",
    "Comment": ""
  }
]

Candidate entry order

A Typical example of a candidate entry order for a Criminal Record (Basic, Scotland) check.

Request

                
"CheckGroups": [
  {
    "CheckTypeId": "CriminalRecordBasicScotland"
  }
]

Response

                
"Checks": [
  {
    "CheckState": {
      "StateDescription": "Awaiting candidate entry"
    },
    "Id": "10001",
    "Comment": "",
    "CheckType": "UKCriminalRecordBasicScotland"
  }
]